FAQ- TAS to Xero Conversion

1. What we Convert

• Chart of Accounts(We do custom mapping as well)
• Customer Details
• Supplier Details
• Opening Account Balances
• Aged Receivables
• Aged Payables
• Bank Transactions (Includes Invoice payments, Bill payments, and other Bank Transactions) (All Bank Transactions reconciled as it was done in TAS)
• Credit Card (converted as Xero Bank Accounts)
• Invoices and Credit Notes Detailed (We are only able to export Descriptions for those invoices which contain item/products)
• Bills (Descriptions shall not be brought over since TAS does not support export of bills with full details or line items) (The financial impact of AP and AR and the respective accounts will be accurate, and the TB shall exactly match)
• All Manual Journals
• Inactive Contacts/Accounts can be brought over on special request
• We make our best attempt to give you the exact image of your TAS data, however, due to the limitations of few fields which are different in TAS and Xero, we might have to use some workarounds to bring the transactions.

2. What We Dont Convert

• Expense Claims
• Tracked Inventory
• Payment Terms
• Deleted/Void Transactions
• Transaction lines with Nil Values
• Individual Payruns for the conversion period
• Attachments
• We are specialist in converting core financial information and we try our best to bring the other non-financial information as well, however, because of the limitation of APIs of both softwares, we might not be able to get few fields

3. Workarounds

• Chart of Accounts - Sub Accounts in TAS are converted as Independent Accounts in Xero
• Chart of Accounts - Inactive Accounts, if used in TAS in the conversion period are turned as Active Accounts in Xero
• Open Receivable and Payable Invoices shall contain only single line showing the unpaid balance of Invoice in Xero
• Multiple Accounts Receivables in TAS are merged in single Account Receivable in Xero
• Multiple Accounts Payables in TAS are merged in single Account Payable in Xero
• Multiple VAT Accounts in TAS are merged in single VAT Account in Xero
• Custom Sales Tax Rates are converted into standard Sales Tax Rate with "Tax Adjustment" entry as a separate line item in Xero
• Inter Bank Transfers may be converted through a Clearing Account in Xero
• Clearing Account is used in Xero for transactions where Accounts Receivable, Accounts Payable are passed as Journal Entry in TAS
• Transactions without any contact/payee name in TAS would be transferred as "No Name" contact in Xero
• System Accounts like Retained Earnings, Sales Tax Account, Realised Currency Gains are used in Xero for their counterpart accounts in TAS
• In multi-currency files, while feeding the opening balances on the conversion date, Xero would use the same exchange rate for the conversion date for all the multi-currency accounts. This might cause a difference in the debt and credit side of the trial balance, and produce an FX variance, which is brought over in the Xero system account called 'Historical Adjustment"
• Rounding can be different in Xero and TAS because of the data precision techniques used in both software.

4. Multi Currency

• Multi Currency Transactions (brought over in same currency as they were fed in TAS, same exchange rate as it was fed in TAS)
• Total Accounts Receivable in Xero shall not exactly match the total of individual Accounts Receivable in TAS because of the different exchange rates being used by Xero for reporting purpose
• Total Accounts Payable in Xero shall not exactly match the total of individual Accounts Payable in TAS because of the different exchange rates being used by Xero for reporting purpose
• While feeding the opening balances on conversion date, Xero would use same/single exchange rate for the conversion date for all the multi currency accounts. This might cause a difference in debit and credit side of trial balance, and produce a FX variance, which is brought over in Xero system account called 'Historical Adjustment